General Terms of Participation

1. Application:

The EXHIBITOR has to fill in and sign this Application Contract and mail it until February 7, 2014 at the latest. Application lacking any required data or not signed and stamped are considered invalid.

2. Site and Working Hours:

  • The Event will be held at National Palace of Culture, Sofia – May 16-17, 2014;
  • Arrangement of stands: May 15, 2014, 9:00 – 18:00 h;
  • Official opening: May 16, 2014;
  • Working hours: for exhibitors 10:00 – 19:00 h;
  • Removal of stands: May 17, 2014 – 19:00 – 20:00 h; May 18, 2014 – 9:00 – 13:00 h;

3. Handing Over of Stands

Handing over of stands will take place during hours designated by the ORGANIZER. Distribution and choice of stand areas will be done by order of entering the Application Contract. The ORGANIZER reserves his right to change the general architectural plan of the Exhibition. The EXHIBITOR is not allowed to transfer the entire, or part of the rented areas to third persons without the approval of the ORGANIZER. At the end of the event, the EXHIBITOR is obliged to return to the ORGANIZER all rented exhibition areas and equipment in the shape and form he had received them.
Otherwise the EXHIBITOR will have to cover all established damages in threefold amount.

4. Special terms and services

The EXHIBITOR, or any construction company hired by him, will be obliged to coordinate with the ORGANIZER the design for setting up of the area and the exhibition stand, until April 7, 2014. The sound level at the exhibition areas shall not exceed 60 db. 
The ORGANIZER will not be responsible for any losses occurred at the stands during working hours of the exhibition.
The ORGANIZER will provide exhibition security during non working hours of the event. 
In case of a cancellation or postponement of the Exhibition due to force majeure, the ORGANIZER is not responsible before the EXHIBITOR for possible damages or missed benefits. The ORGANIZER will not be responsible if the EXHIBITOR has not arranged his Copyrights and this becomes a reason for unfavourable consequences.

5. Terms of payment

The EXHIBITOR is obliged to pay to the ORGANIZER the amount calculated under the terms of the Application Contract, as follows:

  • 50% - not later than five days from signing the Application Contract;
  • 50% - not later than March 22, 2014;

The exhibition area is considered as reserved after receiving the filled in Application Contract and advance payment.
The exhibitors that hadn’t transferred the total amount due to the contract wouldn’t be allowed to set up the stands.
The EXHIBITOR is obliged to observe the terms stipulated in the Application Contract. In case the amounts have not been submitted to the account of the ORGANIZER, or not paid in cash within the specified terms, the ORGANIZER has the right to waive the participation of the EXHIBITOR, and the area may be offered to another EXHIBITOR. In case of withdrawal from participation after signing the contract, and prepayment arranged, the EXHIBITOR will be charged an additional penalty of 20% on the total amount due.
At withdrawal from participation 30 days before the event, the EXHIBITOR owes the ORGANIZER the total amount for all applied exhibition area plus additional penalty of 20%.

Bank accounts:

Bank account: (in BGN)
Central Cooperative Bank
IBAN: BG20 CECB 9790 10A3 8142 00

6. Final Rules

All disputes between EXHIBITOR and ORGANIZER are solved through negotiations. In case that no agreement is reached, the argument will be taken to the respective legal authorities in Bulgaria. This Application Contract is prepared in two identical copies - one for each Party, and becomes effective from the date of signing.

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